Upcoming Events

May Fest 2012

May 12, 2012 @ 11:00am to 10:00 pm

Live music by Amanda Shaw, Cody McCarver, Big Smo, Jolie Bell, & Mike Berger, also featuring Cody Cooke and the Bayou Outlaws. Food, drink and fun for the whole family.

Lacombe Crab Festival

June 23 & 24, 2012 Great entertainment, food, arts and crafts, ad carnival rides. Music includes Rockin Dopsie, Witness and more.

Recreation District #4 Board Meetings are held on the 3rd Wendesday of every month @ John Davis Community Center 6:30 pm. The Public is invited to all meetings. To address the Board you must be put on the agenda before the meeting. Call Stacey Henry or Coach Willie Jeter @ 985-882-7782.

 Next Meeting: May 16, 2012

Rental for the Communit Center or John Davis Park. Call Stacey Henry or Coach Willie Jeter @ 985-882-7782. Following is the contract.

Lacombe Recreation District
FACILITY RENTAL RESERVATION CONTRACT
The reservations and arrangements for use of the Lacombe Recreation District, John Davis Park, must be made through the Executive Director, Willie B. Jeter. No reservation is confirmed until this form is completed (with payment) and the Executive Director gives approval.

The Community Center is owned and operated by St. Tammany Parish Recreation District #4 and is available for rent provided the following conditions are agreed to. The Community Center will be furnished with chairs, tables, refrigerator/freezer, ice machine and microwave oven. Hours of operation are 8:00 a.m. to 1:00 a.m.

Name of Event:_______________________________________________________________

Description of Event:___________________________________________________________

Sponsoring Organization:________________________________________________________

Address: _____________________________________
_____________________________________
Phone: ____________________ Cell: _____________________

Contact Person:___________________________________

Day & Date of Event: _______________________________

Anticipated Attendance: _____________________________
NOTE: One portalet must be installed for every 500 anticipated attendees.

Actual Event Time: From/To a.m./p.m.____________________________

Entrance Time: Exit Time: ___________ ______________

1. Will alcohol be served? _______________________
Vendors must have parish/state licenses to serve. If alcoholic beverages are served, a sheriff’s deputy will be retained by the renter to be on the premises ½ hour before start and until building is cleared after finish. Also a deputy will be required if attendance is going to be in excess of 75 people. Deputy will be paid, in cash, on site by renter at $30.00 per house (minimum $120.00).

A member of the Lacombe Recreation District’s administration, or their approved appointee, shall be on duty for any sponsored or hosted event where alcoholic beverages will be served with the following oversights: To ensure alcoholic beverages are not carried in or out of the designated party area, to handle any disruptive situations or problems occurring inside or outside of the area, and to enforce all Recreation District policies. Alcohol is not allowed to be served to anyone under the age of 21 It is also the responsibility of each organization to enforce these regulations.

2. Will food be served? _________________________
If yes, describe (i.e., hors d’oeuvres, dinner, etc)

Concession stand is available for use but any cooking other than microwave is prohibited. Any open flame device used to warm food (i.e. sterno cans) requires constant attention. Caterers/organizations must provide their own staff member with a fire extinguisher to be present at all times. Candles are permitted in the Community Center.

3. Set up and take down of tables and chairs is the responsibility of the renter. However, if you wish to have the
set up or take down done by the Recreation District the cost will be $100.00 for each. Please indicate below your preference. Tables must be covered with table cloths.

Recreation District Set Up Yes ____ No ____
Recreation District Take Down Yes ____ No ____
Note: You will have one hour (1) to clean up and return table and chairs to storage area. Additional time over one hour (1) will be $75 an hour deducted from your deposit.

4. Will an admission fee be charged? ____________ If so, amount $ ____________

5. Organization Responsible for Payment: _________________________________

6. Facilities Requested:

Community Center: _______________
Concession Stand: _______________
Park: _______________
Conference Room: _______________
Keller Field: _______________ Will lights be needed? __________ Concesssion Stand? _________

7. Equipment Needed (place number where appropriate):

PA System (1 available) ____________
Podium (1 available) ¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬____________
# Chairs (300 available) ____________
Tables: # 3 x 6 ( 32 available) ____________
Conference table (1 available) ____________

All arrangements for facility use and access (seating arrangements, A/V usage, food service, etc.) must be made through the Executive Director two weeks or more in advance of the event’s scheduled date to ensure availability and coordination. As the date of the event nears, the person in charge or a designated representative will need to speak with the Director so security procedures can be explained and building use can be properly coordinated.

COMMUNITY CENTER AND PARK RENTAL FORMS & FEES:

Completed rental form should be submitted a minimum of two weeks prior to the event. Failure to fully complete the rental form will result in delayed confirmation of your event. Once the request is approved or denied, a copy of the rental form and a statement of charges will be returned to the applicant.

A $200.00 cleaning/damage deposit must be made at time of the contract signing subject to return provided there is no damage to the inside or outside of the facility and the facility is left clean of all trash including any decorations, table cloths, and table skirts. Disposal is renter’s responsibility. Damage of over $200.00 will be paid to the Recreation District by the renter.

Prompt payment is requested. All organizations are required to pay the full amount to be charged for the event, at least ten (10) days prior to the scheduled date.

Renter’s deposited is forfeited if event is cancelled within one week of the scheduled event unless cancellation is due to an Act Of God (i.e. hurricane) or something that occurs that is beyond the control of the renter (i.e. unexpected death or illness). If necessary, determination will be made by the Board of Directors.

ADDITIONAL INFORMATION:

Organizations are required to clean up after all events. All garbage must be bagged and tied shut or placed in a lidded garbage container (with the lid sealed); sealed garbage bags should be left in the trash bin located in the park. All leftover food and beverages should either be removed or placed in a sealed garbage container. Failure to do so will incur an additional $50 maintenance charge.

Unless specific arrangements have been made, all items left behind after an event become the property of the Lacombe Recreation District.

No smoking is allowed inside the Community Center.

Facilities reservations do not include parking.

The Lacombe Recreation District will be responsible for maintenance of all existing electrical equipment.
ELECTRICAL USE FOR PARK RENTAL:
If renting the park, renter will be responsible for payment of all electricity used during event. Cleco will be instructed to read meter prior to and following event.
WATER USE FOR PARK RENTAL:
All water must be turned off when not in use. If water is found to be running when not in use, deposit will be forfeited.
RENTAL AND DEPOSIT CHARGES:
____ Rental of the community center:
____ Fundraising Group, $250.00/hr., Min 4 hours/max 7 hours. $1000.00
____ For profit, $150.00/hr., minimum of 4 hours/max 7, $100.00 for every hour afterwards.
____ Not for profit, $150.00/hr., minimum of 4 hours/max 7, $50.00 for every hour afterwards.
____ Repass $125.00 an hr., minimum of 4 hours/max 7, $100.00 for every hour afterwards
____ Board Members $75.00 an hr., minimum of 4 hours/max 7, $50.00 for every hour afterwards.
____ $1,000 per day, not to exceed
____ Rental of the park: $500.00 per day, not to exceed
____ Deposit of above, $200.00
____ Rental of the park for Family Reunion, birthday parties, no charge for Lacombe Residents
____ Deposit of above, $200.00 deposit required.
1. Liability Insurance may be required for groups renting the Park or Community Center for fundraising events. This is contingent on Board approval and determination. Coverage to be presented and approved by the Board of Directors.
By signing this form you acknowledge that you have read and understand the Facilities Use Guidelines and will abide by all stipulations set forth in this document.

Signature of person completing this form

________________________________ Date __________________

________________________________________ _____________________
Signature Lacombe Recreation District Director Date